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Facility Rental Process is Changing

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Festus R-VI is implementing a new online process for 2018-2019 school year for those community members who wish to utilize renting a Festus R-VI Facility.  The link to the new site will be on our district website, www.festus.k12.mo.us,  July 1, you can create your group at that time but the buildings are unavailable until August 20th. Typically, the high school and middle school gyms won’t be available Monday-Friday during the school year due to school practices and games.

 

One of the key benefits of the new online process is you will now be able to see what dates/times are available without having to contact the office. We still require proof of insurance, you can either scan the certificate in or bring the paper copy by a building office and we will scan it in for you. You will also have to pay for the facility prior to using it. Once the request has been approved, payment is due immediately. We’ve added an online payment option for your convenience or you can always write a check and bring it by the Roy D. Burnside Administrative Building, 1515 Mid-Meadow Lane, Festus, MO 63028. We also still require the $100 refundable deposit. Our full Facility Rental Usage Procedure/Process handbook can be reached on the district website under Facility Rental Quick Link.

 

Community residents who request and use district spaces on behalf of groups must create a free ML Schedules™ software User Account to make Facility Use Requests.

To create your free User Account:

  1. Visit your district specific ML Schedules login site (available to create account July 1, Building Access not until after August 20) Find the Create New Account link (or you can find this from the Login link as well).

  2. Enter the required user/group information on the Create Account screen.

  3. Select the Submit button.

Once your user account and group profile is submitted, you can make Facility Requests using the software. We are attaching a community user quick start guide for your convenience


 

Quick Start Guide

 

Here are step by step instructions to create your user account. Keep in mind, this link will not be available for you use until July 1, 2018.

 

1. Access your districts ML Schedules™ software login screen (available on our district website July 1

 

 

 

 

2. Select the Create New Account command from the login screen.

 

The New Account Setup screen (shown below) will be displayed where you can enter information about:

 


 

3. Enter all requested USER INFORMATION including:

  • First and Last Name

  • Email address including confirmation

  • Password with confirmation

 

Note: If you are an internal district staff member, you can use your first and last name as the Group Name.

 

4. Enter all basic GROUP INFORMATION information about the first Group you will be managing including:

  • Group Name

  • Phone number including Area Code

  • Street mailing address including ZIP Code

 

5. Select the Group Classification that most closely aligns with your Group.

 

Group Classification Notes:

  • A District Admin will approve/decline (or change) your requested Group Classification. Note: In some cases, you will not be able to submit Facility Use Requests until your Group is approved.

  • If your district does not use Group Classifications, the Classifications drop-down menu will have no available options.

 

6. Non-District Groups: Provide information about your Group’s insurance:

  • Select the Choose File button in the Non-District Groups section to display a file navigation window where you can select your Group’s current Insurance certificate (PDF or JPG formats).

  • Enter the Expiration Date from the Insurance Certificate.

 

7. Upload additional files relating to your Group in the Additional Group Files section.

 

Note: If you manage a nonprofit Group, it is recommended that you upload a 501(c)(3) form so the district has proof of the Group’s nonprofit status.

 

When all relevant fields have been entered and files uploaded:

 

8. Select the Create User Account button at the bottom of the screen.

 

A thank you for registering page will be displayed and an email message confirming your registration will be sent to the email address entered in the Create New Account screen. Keep this message for your records.